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Privacy Policy

Shown and Scene Inc.
Last updated: February 2026

Shown and Scene Inc. (“Shown and Scene,” “we,” “our,” or “us”) respects your privacy and is committed to protecting personal information in accordance with applicable United States privacy laws.

This Privacy Policy applies to personal information collected through:

  • https://shownandscene.org

  • Wix-hosted website and forms

  • Google Forms used for registration and applications

  • Programs, events, and services operated by Shown and Scene Inc.

By using our website or submitting information to us, you agree to this Privacy Policy.

 

1. Log Data

When you visit our website, our hosting provider (Wix.com) may automatically log standard browser data, including:

  • IP address

  • Browser type and version

  • Pages visited

  • Date and time of visit

  • Time spent on pages

  • Referring URLs

  • Error reports

This information may not identify you by itself but may be combined with other data.

 

2. Device Data

We may collect information about the device used to access our website, such as:

  • Device type

  • Operating system

  • Browser type

  • General geographic location (city/state)

Collection depends on your browser and device settings.

 

3. Personal Information We Collect

3.1 Registration and Participation

When you sign up for any Shown and Scene Inc. program, event, or volunteer opportunity, we may collect:

  • Full name

  • Email address

  • Phone number

  • School or organization

  • City/state

  • Participation information

  • Emergency contact information

  • Student ID or government-issued ID

Submission of a student ID or government-issued ID is required for identity verification and safety.

This information is used solely for internal nonprofit operations and verification.

 

3.2 Google Forms Data

We use Google Forms for volunteer hours tracking.

Information submitted through Google Forms is stored within Google Workspace systems and accessible only to authorized Shown and Scene administrators.

Google processes data according to its own privacy and security policies.

 

3.3 Wix Website Data

Our website is hosted on Wix.com.
Information submitted through our website is stored on Wix servers.

Wix may store data in the United States or other jurisdictions where Wix operates data centers.
Wix acts as our service provider and provides secure hosting infrastructure.

 

4. Purpose of Data Collection

We collect and use personal information for legitimate nonprofit purposes, including:

  • Coordinating programs and volunteers

  • Verifying identity

  • Ensuring participant safety

  • Communicating updates

  • Managing registrations

  • Maintaining internal records

  • Improving website functionality

  • Preventing fraud or misuse

  • Complying with legal obligations

We do not sell or rent personal information.

 

5. Identity Verification Information

Student IDs or government-issued IDs are collected for:

  • Identity verification

  • Eligibility confirmation

  • Safety and accountability

  • Fraud prevention

ID information:

  • Is stored securely

  • Is not sold

  • Is not shared externally

  • Is used only for internal nonprofit operations

  • Is accessible only to authorized administrators

 

6. Data Storage and Retention

All information collected by Shown and Scene Inc. is stored using:

  • Wix secure servers

  • Google Workspace systems

We do not maintain a fixed deletion timeline.
Information may be retained as long as necessary for:

  • Program operations

  • Organizational record-keeping

  • Safety and verification

  • Legal compliance

  • Continuity of nonprofit activities

Data may be deleted or anonymized when no longer needed or upon verified request, unless retention is required for operational or legal reasons.

 

7. Access to Personal Data

Access to personal information is restricted.

Only authorized members of the Shown and Scene Inc. technical and administrative team who manage the website, forms, or organizational systems may access stored data.

Access is limited to what is necessary for nonprofit operations and website administration.

 

8. Sharing of Information

Shown and Scene Inc. does not sell, rent, or trade personal information.

We do not share personal data with external organizations except:

Service Providers

We use essential service providers to operate our website and forms:

  • Wix (website hosting and storage)

  • Google (Forms and Workspace tools)

These providers process data solely to support our services.

Legal Requirements

We may disclose information if required by:

  • Law

  • Court order

  • Legal process

  • Safety investigations

 

9. Cookies

Our website may use cookies through Wix or related tools to:

  • Maintain functionality

  • Improve performance

  • Analyze usage

You may disable cookies through your browser settings.

 

10. Security

We take reasonable steps to protect personal information, including:

  • Secure Wix hosting infrastructure

  • Restricted administrative access

  • Password-protected systems

  • Encrypted connections

However, no online system is completely secure.

 

11. Your Rights

You may request to:

  • Access your personal data

  • Correct your data

  • Request deletion

  • Ask how your data is used

To submit a request, contact us using the information below.
We may verify your identity before responding.

 

12. Student and Minor Data

Shown and Scene Inc. works with students and youth participants.
We collect only information necessary for program coordination, verification, and safety.

 

13. Third-Party Links

Our website may link to external organizations.
We are not responsible for their privacy practices.

 

14. Policy Updates

We may update this Privacy Policy periodically.
The most current version will always appear on this page with the updated date.

 

15. Contact Information

Shown and Scene Inc.
Website: https://shownandscene.org
Email: sas@shownandscene.org
United States

For privacy questions or data requests, contact us at the email above.

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